How Organized Are You?

Do you ever feel like you are spinning in a million different directions?  Once you start spinning like that things get unorganized.  Here are some quick tips to keep your office running smoothly:

  1. Create activity stations within your desk:  I love this tip!  Organize your desk into separate categories.  For example, make a section related to phone work.  Include everything that you would need while on the phone in one space.  That way, when you are on the phone and need to take notes, find a pen, need a phone book, etc. it’s all in one general area of your desk.  Take a look at your desk and your business.  How would you categorize your job responsibilities?  Reflect those categories on your desk and in your files.
  2. Process paper daily.  Make sure you either act on it, file it or throw it out!  Try to only handle a piece of paper once.
  3. When working on a project or task, keep only those things out that you need to do the task.  Then put everything away when you are done.  This will help keep you focused. 

I hope these simple but effective tips help you in your organization, efficiency and productivity. 

Let’s start a TIP LIST.  Please share with me the tips that help you stay organized in your business life!

Next BLOG:  How to deal with distractions and interruptions

Add comment March 15, 2008

Virtual Assisting…Why I Love It

As a child I always asked my father what he wanted to be when he grew up.  His answer was (and still is) I don’t know yet, I’m still trying to figure it out.  I used to get so frustrated because I wanted direction or ideas on what I could possibly be when I grow up.

When my daughter asks me what I wanted to be when I grew up, I will tell her a little bit of everything.  It’s true.  There are so many things that interest me that it would be hard to pick just one.  This is what appeals to me about Virtual Assisting.  I work with so many wonderful professionals and entrepraneurs.  I get to learn so much about every type of business and how I can make it work for my VA business.

During an hour’s time I can wear so many different hats and work in many different industries.  Here are just a few hats or professions that I work in:

  • PR
  • Marketing
  • Banking
  • Toy Development
  • Massage Therapy
  • Salons
  • Ghost writing
  • Blogging
  • Web Site Optimization

The list goes on! 

If you have the desire to learn about all sorts of different types of businesses and love a fast paced environment, Virtual Assisting just might be for you!

What questions do you have about Virtual Assisting that I can answer for you?  I would love to help you on your journey!

Having a blast in the Virtual World!

Lora

1 comment March 13, 2008

Why Go Virtual?

What’s all the hype?  You hear the term Virtual Assistant but what does it mean?

Virtual Assistant is a fancy way to say “freelancer”.  Basically you can outsource any work, projects or tasks to a Virtual Assistant or VA.  This saves companies a lot of money in overhead expenses such as benefits, Worker’s Comp Insurance, etc.

What should you look for in a VA? 

Some Things to Consider:

  • Do the email test – how is their response time?  This will give you a feeling for how dedicated they are
  • Get a resume
  • Ask for work samples
  • Talk to references
  • What type of office equipment do they have?
  • Most VA’s work out of their home, if you will require them to make phone calls, ask them how quiet their environment is
  • Ask for a free trial – an hour’s worth of work to see how they do
  • Find out how they organize their day
  • How many clients do the currently have
  • How established are they in the virtual world?  Do they know current technology and resources available to them?

Hiring a Virtual Assistant can be a leap of faith for some people.  If you do your research you will find this is the best investment you can make to your business.  Many VA’s are talented in various different backgrounds and can wear many different hats while others are very specialized.  What is the right fit for your business?

If you need resources to find a VA for your business, contact me and I can point you in the right direction or if you have questions about VA’s I can answer them for you!

Virtual Assistant On Demand

Add comment March 10, 2008

How To Start Blogging

You know you need to start a blog for your business but you don’t know quite how to do it.  Here’s a great article that gives you the ins and outs of starting a blog!

How to Start a Blog

from wikiHow – The How to Manual That You Can Edit
A “blog”, abbreviated word for weblog, is a web-based journal in which people can publish their thoughts and opinions on the Internet. Anyone can start a blog. It’s straight-forward and, in a lot of cases, free.

Steps

  1. Find a decent blogging provider that appeals to you. Some may include MuseCrafters.com, Livejournal.com, JournalHome.com, Blogger.com, WordPress.com, TheDiary.org, Mindsay.com, Blog.com, Blogagotchi.com, Diaryland.com, Blogdrive.com, or Xanga.com. Most of these sites are pre-made with templates and push-button publishing that don’t require much technical know-how.
  2. Once you sign up, you’ll have a gallery of ready-made templates to choose from. Select one and personalize it. Add your name, interests, images, etc.
  3. Add blogging freebies like buttons, images, blog chalks, imoods, tagboards (for example, myshoutbox.com), guest maps, guestbooks, comment boxes for readers’ input, etc.
  4. Explore other blog sites that offer more features for a small fee, such as Typepad.com.
  5. Decide on whether or not you want your blog to be private or personal: do you want any Internet visitor to be able to read your blog, or do you just want your friends and family to be able to read it? Most blog sites offer the ability to password-protect your published posts so only those who you approve of can view what you’ve written.
  6. Decide on how you want your blog to look. You can pick a color scheme and layout. Most sites come with a set of predefined layouts and schemes that you can choose from, or you can edit your own.
  7. After you’ve set up your blog, write a few posts to test it out, and make any adjustments to the layout or style that you see fit. At first, it will seem tough to figure out what to write, but once you get into a routine of daily blogging, you will find it addictive. Write about your day, your thoughts, events, ideas, fears, pleasures, the news, current affairs, art, or anything you are interested in!
  8. Visit other blogs to build a blogging circle. When you leave comments, add your blogging address so they can visit you too.
  9. If you want to make your blog look more attractive, there are some sites up that have many “skins” that might make it look better. One example is blogskins.com, which also comes with Photoshop and HTML tutorials.
  10. Publish your blog by sending the URL to your friends or publish the URL on your website. Add the URL to posts you make on other blogs. Done

Tips

  • If you update your blog frequently, more people will return on a regular basis to read it. Establishing a reader base will motivate you to write more and in turn more people will read your posts.
  • Get into a routine of blogging. Make it part of your day. Soon, you will notice things during your day and think, “Hey, I’ll blog this.”
  • Personalize your blog. A pretty blog always catches the eye. Visit blogger.com for ideas; they have a list of their 10 most recently updated blogs.
  • You could Google for “blog California” or “blog Shakespeareans” (or anything else), depending on location, interests, etc. For instance, if you have a blog on lawns, you may want visit allaboutlawns.com’s forum and other similar type blogs. Circles of interest are the essence of blogging, and it can start to develop you as an authority in the “blog-o-sphere” on lawns or whatever area of interest you choose.
  • Keep the posts interesting. Try to avoid focusing on things that most readers won’t find worthwhile (such as “I went to the mall today and saw Kelly.”) Write about things you noticed, thoughts you had, and feelings or ideas. Blog about a recent trip to Spain. Write about the chemical explosion during class.
  • Spell check your writing before posting.
  • Some sites allow you to make money off your blog by using an Amazon Associates ID or by placing Google AdSense advertisements. If popular enough, your blog could start to pay your bills.
  • Don’t feel bogged down if no one visits your site for the first few months. As with communities this large, it will take some time for your blog to get noticed.
  • If you want a broad (international) readership, do not use too many abbreviations or slang terms that might not be easily understood by people who are not from your country/area.
  • Get interesting news from Yahoo Oddly Enough…, other Yahoo stories, Crayon.net and other websites that you frequently read.
  • Blog on a specific subject. You can’t please everyone, so target a specific audience and go with it.
  • See also How to Write a Famous Blog

Warnings

  • Avoid posting anything on your blog that might be personal to other people if just anyone can read your blog (example: Your uncle might object that it’s published on the Internet that he is an alcoholic). If something is personal, avoid using last names at the very least, or make up a name for that person. Be wary of unwarranted attention. Blogs are for the world to read. If you want a private blog just for friends, use Xanga or any other password-protected blogging site.
  • Xanga and MySpace are good for beginners, but for more public blogs, sites like Typepad and Blogger are much more “respected”.
  • Be wary of unwarranted attention. Blog stalking is possible; don’t give out too much personal information such as name, location, school, etc.
  • Read the small print. If you don’t, your blog’s content may be “owned” by the company that puts it on the web for you.
  • Don’t make your blogs like MySpace bulletins (adding random posts to suck in friends) and don’t include your friend’s name or websites in them either.

Related wikiHows

Sources and Citations

Article provided by wikiHow, a collaborative writing project to build the world’s largest, highest quality how-to manual. Please edit this article and find author credits at the original wikiHow article on How to Start a Blog. All content on wikiHow can be shared under a Creative Commons license.

Add comment March 8, 2008

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